| Tented Event Planning Guide |
If you already know what you need for you event and would like to get a price quote, please visit our online catalog here and use the Quote Request feature. |
If your event is going to be at the Stone Harbor Woman's Club, please click here before proceeding. |
If your event is NOT going to be at the Stone Harbor Woman's Club, please click here before proceeding. |
| If you have any questions, please contact Rental City at (856) 696-1666 or through email at info@rental-city.com. |
| General Contact Information |
| Contact Name | | |
| Address (#, Street, etc) | | |
| Address (City, State, Zip) | | |
| Address (Other) | | |
| Home Phone | | |
| Cell Phone | | |
| Valid Email Address | | |
| May we send you our email newsletter? | | Uncheck this is you do not want to receive our newsletter. |
| Delivery Location Information |
| Same as Above? | | Check here if the information is the same as above. |
| Location Contact Name | | Otherwise, leave it unchecked and enter additional information. |
| Address (#, Street, etc) | | |
| Address (City, State, Zip) | | |
| Address (Other) | | |
| Event Information |
| Event Start Date/Time | / / at : | If unknown, make your best guess. |
| Event End Date/Time | / / at : | |
| Number of Guests? | | |
| Theme | | |
| Do you have or need a... |
| Florist? | | Check and (optionally) enter their name if yes. |
| Decorator? | | We can make suggestions for you if you like. |
| Bridal Consultant? | | |
| Caterer? | | |
| DJ? | | |
| Band? | | |
Will you need a stage?
| | Will you need staging for the DJ, band, or for anything else? |
| Will you need a dance floor? | | Check if yes. |
| China |
| Will you need china? | | Check if yes. |
| What style? | | Click here to view our selection of china in our online catalog (catalog will open in a new window). |
| Flatware |
| Will you need flatware? | | Check if yes. |
| What style? | | Click here to view our selection of flatware in our online catalog (catalog will open in a new window). |
| Glassware |
| Will you need glassware? | | Check if yes. |
| What style? | | Click here to view our selection of glassware in our online catalog (catalog will open in a new window). |
| Coffee |
| Will you be serving coffee? | | Check if yes. |
| Chairs |
| What style of chair would you like? | | Click here to view our selection of chairs in our online catalog (link will open in a new window). |
| Tables |
| What style table would you like for guests? | | A 60" round table with 8 or 10 guests at each is recommended. Click here to view our selection of tables in our online catalog (link will open in a new window). |
| How many guests do you want at each table? | | |
| What eating style are you having? | Buffet Style
Sit Down Dinner | If you're having a buffet, how many tables do you need (usually 8'x30" are used for this)? |
| How many tables will you need for food? | | |
| Are you having a head table? | | |
| What style head table? | Traditonal Style
Sweetheart Style | Traditional Style consists of several tables placed end to end in a line. Sweetheart Style is two people seated at one table, usually either a high-top table with chiavari stools or a 36" round table at normal height. |
| How many people do you plan to put at the head table? | | |
| Are you having a cake table? | | Check if yes. |
| Are you having a placecard table? | | Check if yes. |
| Linen |
| Do you need linens? | | Check if yes. |
| Do you want them to drape to the ground? | | |
| 1st Color Choice | | Click here to view our selection of linen. |
| 2nd Color Choice | | We also carry specialty linens which you can view here. Please contact us to ask about our full selection of specialty linens. |
| Bar |
| Are you having a cocktail hour? | | Check if yes. |
| How many bars do you think you'll need? | | |
| Ammenities |
| Do you need restrooms? | | We carry anything from port-a-johns with sinks to nice comfort stations which are air conditioned. |
| Do you think you'll need additional power? | | We can provide generators to meet the need for you event. * A generator is recommended for this location. |
| What type of lighting do you think you'd like to have in the tents? |
Quad Lights
Cafe Globe
Paper Lanterns
Other - Please Specify:
| |
| Misc. Event Information |
| Is there a sprinkler system where the tent(s) will be installed? | | |
| Do you think you'll need a site inspection? | | |
| Are the ceremony and reception at the same place? | | |
| Is your wedding ceremony on the beach? | |
| Are you interested in having an arch? | |
| Do you think you'll need wood flooring for the site? | | * Wooden flooring is recommended at this location because the uneven asphalt can allow water to puddle in the tented area. |
| Are the ceremony and the reception both at the club? | | |
| Will you be using the inside of the club and what for? | |
| If applicable, are you utilizing the inside of your venue and what for? | |
| If you have any other notes you'd like to include, please write them here | |
| Other Notes from Rental City |
| Standard lighting is normally included in the tent price quote as well as some tent sidewalls. We customize your event to your specifications. Please feel free to contact us with any questions. | |
| If you have any questions, please contact Rental City at (856) 696-1666 or through email at info@rental-city.com. |
| Click submit to email this completed form to Rental City.
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